The Encounter is a fully equipped meeting venue in Blue Ash, Ohio, designed for executive meetings, board meetings, planning sessions, client presentations, and focused team conversations.
Host your meeting in a polished, fully private space designed for focused conversation, clear decisions, and productive time together.
Built-in presentation technology, a private conference room, writable walls, and flexible workspaces make it easy to move from discussion to action.
With setup support, refreshments, free parking, and an on-site host, your team can arrive ready instead of managing logistics.
From executive conversations to collaborative planning sessions, The Encounter gives your group the privacy, tools, and breathing room to do meaningful work outside the usual office environment.
The Encounter supports a wide range of professional meetings, from high-focus leadership conversations to collaborative working sessions.
Executive Meetings
A private, polished setting for senior leaders to align, decide, and move important work forward.
Board Meetings
A professional venue with presentation technology, comfortable seating, and the privacy needed for focused governance conversations.
Client Presentations
Host clients or partners in a thoughtful, well-equipped space that feels elevated without feeling corporate or cold.
Planning Sessions
Use the whiteboard walls, flexible layouts, and breakout areas to map priorities, solve problems, and create shared clarity.
Team Meetings
Bring your team together for a productive day away from the daily distractions of the office.
Hybrid Meetings
Two large displays and Polycom technology support meetings with both in-person and remote participants.
We’re glad to configure the space to support the kind of meeting you are hosting, whether your group needs a conference-style setup, collaborative working space, or room to break into smaller conversations. Let us know how we can help your meeting succeed!
Built in Technology
Two large displays with Polycom for presentations and hybrid meetings.
Conference Room
A private conference room for focused conversations, breakout sessions, or smaller-group work.
Private, Full-Access Space
Your group has exclusive use of the entire venue throughout your rental.
Easy Arrival
A convenient Blue Ash location with free on-site parking.
Flexible Layouts
Adaptable room configurations for meetings, workshops, retreats, and events.
Writeable Walls
Expansive whiteboard walls with markers, Post-its, and facilitation supplies ready to use.
Refreshments Included
Coffee, tea, sparkling water, sodas, and snacks are provided.
On-Site Support
A dedicated host helps with setup, technology, flow, and the details that keep your day moving.
$1150 for up to 16 guests
$1550 for 17-40 guests
9-hour reservation starting 7-9 am
$750 for up to 16 guests
$950 for 17-40 guests
5-hour reservation
7:30-12:30, or 12:30-5:30
$175/hour for additional hours
Not seeing a pricing structure that fits your meeting? Contact us for custom pricing.
5.0 Rating from 28 Google Reviews
“The Encounter gave our team the space to step away from the day-to-day and actually focus. It’s a comfortable, thoughtfully designed environment that supports real connection and collaboration—and the team made sure we had everything we needed.”
“As an HR leader, this is a great space for leadership off-sites and ideation sessions. The team goes above and beyond to support you throughout your event.”
“Flexible, accommodating, and perfect for an all-day business meeting. I can’t say enough great things about this space.”
“A fantastic venue for team-building and corporate events—with modern amenities and a team that ensures every detail is taken care of.”
The Encounter is located in Blue Ash, Ohio, with free parking and convenient access to nearby restaurants, hotels, catering options, Summit Park, and major Cincinnati-area highways.
Summit Park
0.8 miles
Cincinnati/NKY Airport (CVG)
29 miles
Dayton Airport
56 miles
Downtown Cincinnati
16 miles
Kenwood Towne Center
4 miles
See how our private Blue Ash meeting and retreat space supports leadership retreats, strategic planning sessions, workshops, and team offsites.
What types of meetings work well at The Encounter?
The Encounter is designed for executive meetings, board meetings, client presentations, team meetings, planning sessions, hybrid meetings, and collaborative working sessions.
How many people can the space accommodate?
The main conference table accommodates up to 12 people, with additional seating and breakout areas available throughout the venue. We can help determine the best setup for your group.
Will our meeting be private?
Yes. Every rental includes private access to the full venue, including the main room, conference room, breakout areas, kitchenette, and private office.
What technology is included?
The space includes two large displays, Polycom technology for hybrid meetings, reliable presentation support, and the tools needed for in-person and remote collaboration.
Can we use the whiteboard walls during meetings?
Yes. The Encounter includes expansive whiteboard walls, markers, Post-its, flipcharts, and facilitation supplies so your group can capture ideas and decisions in real time.
Are food and beverages provided?
Coffee, tea, sparkling water, sodas, water, and snacks are included. You are also welcome to bring in catering, and we can provide nearby recommendations.
Is parking available?
Yes. The Encounter is conveniently located in Blue Ash on Carver Woods Drive and includes free, easy-access parking for your guests.
Is someone available to help during our meeting?
Yes. An on-site host is available to support setup, technology, transitions, and the general flow of your meeting.
Tell us what kind of meeting you are hosting, and we will help you choose the setup, timing, and details that make the day run smoothly.
After submitting the form, you’ll have the option to book a tour. Someone from our team will reach out to you within one business day.
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